Terms of Service
Last updated: November 2026 • Status: Pending formal attorney review before commercial launch
NOTICE TO CARRIERS & LEGAL COUNSEL
This document is an interim operational draft outlining the terms and boundaries of the Verdax service. It must be reviewed and finalized by qualified transportation and corporate counsel before executing paid carrier agreements.
1. Nature of the Service
Verdax provides administrative organization, document repository hosting, and calendar expiry tracking for motor carrier driver qualification documents. Verdax is an organizational software and manual intake assistant only.
Mandatory Clause: Organizational review only. Not legal advice or a compliance certification.
2. Explicit Exclusions & Carrier Responsibilities
The motor carrier retains full, non-delegable legal responsibility under 49 CFR Parts 382, 383, 390, and 391 for the qualification, hiring, monitoring, and retention of its commercial drivers.
- No Clearinghouse Queries: Verdax does NOT conduct FMCSA Drug and Alcohol Clearinghouse pre-employment or annual queries. The carrier must register, conduct queries, and record queries directly in the FMCSA Clearinghouse.
- No Motor Vehicle Records: Verdax does NOT request, order, or retrieve state Motor Vehicle Records (MVRs). The carrier must obtain official state driving records directly from state agencies or licensed background screeners.
- No Compliance Certifications: Verdax does NOT certify, guarantee, or warrant that a driver file is legally compliant, audit-proof, or FMCSA-approved.
- No Legal Advice: No output, checklist, status report, or communication from Verdax constitutes legal advice or administrative audit defense.
3. Data Submission & Prohibited Information
The carrier agrees to provide only documents strictly required for driver qualification file organization (such as driver applications, copies of driver licenses, and Medical Examiner’s Certificates Form MMCSA-5876).
Under no circumstances shall the carrier submit Social Security numbers, banking information, credit reports, or detailed medical examination health histories to Verdax.
4. Data Ownership & Export
All driver files and carrier records uploaded remain the exclusive property of the motor carrier. The carrier may export all files and index records at any time. Carrier administrators may request complete permanent deletion of all stored carrier records upon termination of service.
5. Contact Information
For legal inquiries or questions regarding these draft terms, please contact: Verdax Founder Support or email founder@verdax.com.