Keep driver qualification files organized and renewal deadlines on track.
Small interstate trucking fleets face severe fines when driver qualification documents expire or go missing during a safety audit. Most carriers do not need expensive, complicated enterprise software—they need simple, orderly folders and reliable renewal tracking.
No credit card required. Free review includes 1 driver file and a one-page status report.
Try a free file check on one of your active drivers
Send us the digital documents for any one driver in your fleet. The founder reviews the file by hand against standard 49 CFR 391.51 document requirements and issues a one-page PDF status summary showing verified documents, missing records, and upcoming renewal deadlines.
What Verdax does and does not do
Verdax provides administrative organization and expiry tracking for motor carrier safety folders. We are not a legal service, motor carrier compliance authority, or certified third-party tester.
Included in Verdax
- Organize driver qualification documents into individual, structured digital folders
- Perform human intake checks against standard FMCSA 49 CFR 391.51 document requirements
- Track renewal deadlines for driver licenses, medical cards, and annual certifications
- Send automated email reminders at 60, 30, and 15 days before document expiration
- Generate one-page status reports and complete ZIP export packages for your safety records
Excluded & Not Handled
- We do not run FMCSA Drug and Alcohol Clearinghouse queries (carriers conduct their own queries)
- We do not order or retrieve state Motor Vehicle Records (MVRs)
- We do not certify regulatory compliance, declare files 'audit-proof', or represent the FMCSA
- We do not collect Social Security numbers, bank details, or private medical examination notes
Tracked document requirements
The items tracked in Verdax are based on standard FMCSA driver qualification file records under 49 CFR 391.51.
Note: All checklist rules verified against 49 CFR 391.51 prior to commercial operations.
| Document type | Cadence | Tracking | Notes |
|---|---|---|---|
| Employment Application | once at hire | Presence only | Must cover previous 3 years general history, plus previous 10 years for commercial driving. |
| Driver's License Verification | upon expiry | Expiry date | Standard filing requirement |
| Medical Examiner's Certificate (Form MCSA-5876) | upon expiry | Expiry date | Valid for up to 24 months, or less if specified by examiner. Never collect underlying medical exam records. |
| Road Test Record or Equivalent Certificate | once at hire | Presence only | Standard filing requirement |
| Annual Certification of Violations | annual | Expiry date | Required every 12 months. |
| Annual Review of Driving Record | annual | Expiry date | Required every 12 months. Note: Verdax organizes carrier records; carrier conducts and orders their own reviews. |
| Clearinghouse Pre-Employment Query RecordCDL only | once at hire | Presence only | CDL drivers only. Note: Verdax stores carrier's confirmation record only; Verdax does NOT run Clearinghouse queries. |
| Clearinghouse Annual Query RecordCDL only | annual | Expiry date | CDL drivers only. Required every 12 months. Carrier conducts the query; Verdax tracks deadline and archives the record. |
How small fleets use Verdax
Send documents securely
Upload PDF or image files through encrypted, single-use upload links. No accounts required for your drivers.
Human verification
The founder checks each file against 49 CFR 391.51 standards and records issue and expiration dates into your tracker.
Advance reminders
Receive clear email alerts at 60, 30, and 15 days before any driver card or certification is set to expire.