How Verdax works
Verdax is a done-for-you records management service backed by a purpose-built web tool. The founder reviews your driver files by hand; the software tracks expiration dates, generates status reports, and sends email reminders.
Initial setup and driver onboarding
When you join Verdax, we create a secure organization profile for your fleet. You provide basic driver details: full name, hire date, license state, and whether they operate CDL-regulated equipment.
Secure document collection via single-use links
You or your drivers upload documents using encrypted, single-use web links. Drivers do not need to create accounts or download apps. Files are stored in private cloud storage and are only accessible through short-lived signed URLs.
- Accepted formats: PDF, PNG, JPG (up to 15MB per file)
- Randomized storage filenames (original names stripped for privacy)
- Single-use links automatically expire after 7 days
Human intake review by the founder
Nothing in Verdax is trusted automatically. The founder opens each uploaded document side-by-side with an intake form, inspects the document type, verifies legible expiration dates, and marks it confirmed.
If a document is illegible, cropped, or expired, we mark it missing or expired and notify you directly with plain instructions on what needs re-issuance.
Continuous renewal tracking & automated alerts
A daily background check monitors every driver document in your organization against its expiration date. You receive advance email reminders at:
Audit package export & carrier safety folders
At any time, you can generate a one-page PDF status summary or download a full organization ZIP package containing all confirmed driver files arranged by driver name with an index PDF for your physical or digital safety binder.
What Verdax does and does not do
Verdax provides administrative organization and expiry tracking for motor carrier safety folders. We are not a legal service, motor carrier compliance authority, or certified third-party tester.
Included in Verdax
- Organize driver qualification documents into individual, structured digital folders
- Perform human intake checks against standard FMCSA 49 CFR 391.51 document requirements
- Track renewal deadlines for driver licenses, medical cards, and annual certifications
- Send automated email reminders at 60, 30, and 15 days before document expiration
- Generate one-page status reports and complete ZIP export packages for your safety records
Excluded & Not Handled
- We do not run FMCSA Drug and Alcohol Clearinghouse queries (carriers conduct their own queries)
- We do not order or retrieve state Motor Vehicle Records (MVRs)
- We do not certify regulatory compliance, declare files 'audit-proof', or represent the FMCSA
- We do not collect Social Security numbers, bank details, or private medical examination notes